Later in the 1983, it was established as Persatuan Telugu Malaysia(PTM) and which otherwise also known as Telugu Association of Malaysia. This was done for the simple reason that could allow other Telugus besides who came from Andhra Pradesh to join the Telugu Association too.
From very first day when it was renamed, I was then the newly formed Klang branch chairman was one of them besides Dr. A C Apprao, then the President and Late R. P Ramulu then the General Treasurer who were involved in the preparation and approval of constitution and even shifting the HQ address from which was registered at N0 41, 25th mile, Bagan Datoh,Perak or Ipoh office (ROS)registration to Kuala Lumpur.
Even later when Mr B. Murthy then Deputy President/later President and myself then General Secretary later Vice President were involved when amendments were done two times which included another name as Malaysia Telugu Sangamu.
And it is during Sri B. Murthy as the President and I being the General Secretary that formation of Youths/Mahila(women) sections were formed and two Vice Presidents (one from Youth & one from Mahila)were appointed as allowed by the Constitution which is no more in pratice or followed.
As there has been requests off and on about the below, I believe this could the serve the purpose.
CONSTITUTION OF PERSATUAN TELUGU MALAYSIA
RULE 1 NAME AND ADDRESS
(i) The name of the Association shall be Persatuan Telugu Malaysia (MALAYSIA TELUGU SANGAMU) hereinafter referred to as the “Persatuan”
(ii) The registered address of the Persatuan shall be 9-1A. Jalan 1/64A, Off Jalan Ipoh, 50350 Kuala Lumpur, which shall not be changed without the prior approval of the Registrar of Societies.
(iii) The place of meeting of the Persatuan shall be at such a place as may be determined by the Central Executive Committee.
RULE 2 OBJECTIVES
(i) To promote, preserve and safeguard the Telugu Language.
(ii) To promote and safeguard the linguistic, educational, economic, social, cultural, spiritual and religious interests of the members.
(iii) To create a sense of solidarity and fraternity amongst the members of the Telugu Community as well as other communities in Malaysia.
(iv) The Central Executive Committee shall be authorized on behalf of the Persatuan to invest in any appropriate authorized and approved financial institutes or organizations including companies and co-operatives.
RULE 3 MEMBERSHIP
(i) Any Malaysian citizen of Telugu Origin who has attained the age of 18 years and who subscribes to the objectives of the Persatuan shall be eligible for membership either as an Ordinary or a Life Member.
(ii) Associate Membership which may be open to residents in Malaysia other than Telugu Malaysian citizens of at least 18 years old who subscribe to the objectives of the Persatuan.
(iii) Honorary Membership which may be conferred by unanimous vote of the Central Executive Committee on persons who have rendered distinguished services to the Persatuan.
RULE 4 ENROLMENT
(i) Application for membership or transfer of membership shall be made on prescribed forms and submitted to the Branch Secretary of the Persatuan nearest to the place of residence of applicant or to the Central Executive Committee.
(ii) All applications for membership shall be processed by the Executive Committee of the respective branches and submitted to the Honorary General Secretary with recommendations. The Central Executive Committee shall be vested with powers to approve or reject such applications. Where no branches have been established shall be dealt with in the same way by the Honorary General Secretary and the Central Executive Committee.
(iii) Copies of particulars of all new members enrolled shall be forwarded by the Branch secretary to the Honorary General Secretary of the Persatuan one (1) month before the Biennial General Meeting of the respective Branch on or before 31st March.
(iv) The entrance fees for all categories of membership shall be Ringgit Malaysia Ten (RM 10.00) per member to be submitted with the application forms to the Central Executive Committee Meeting or Central Working Committee Meeting.
RULE 5 SUBSCRIPTION
(i) The subscription for Ordinary Membership shall be Ringgit Malaysia (RM 20.00) for a biennial term and Life Membership Ringgit Malaysia Two Hundred (RM 200.00).
(ii) The subscription for Joint Life Membership for husband and wife shall be Ringgit Malaysia Three Hundred (RM 300).
(iii) The subscription for Ordinary Membership shall be for a Biennial term which expires by the end of 31st December of the following year. An Ordinary member who is in arrears of subscription for a period of three months after the expiry date shall cease to be a member.
(iv) The subscription for Associate Membership shall be RM 10.00 per annum.
(v) The subscription for Ordinary and Associate Membership shall be payable in full together with the application. All subscription fees are not refundable.
(vi) Any applicant for Life Membership who fails to pay the subscription in full within the 20 months shall forfeit any sum paid and in such event shall cease to be a member of the Persatuan. (vii) Special subscription or levies for particular purpose may be raised from members by resolutions of the Biennial Delegates Conference.
RULE 6 RESIGNATION OF MEMBER
Any member who wishes to resign from the Persatuan shall give two weeks notice in writing to his/her Branch Secretary and shall pay up all dues. In such event he/she shall not be entitled to any benefits and or refund of any money paid by him/her to the Persatuan.
RULE 7 PRIVILEGES OF MEMBERS
(i) Ordinary and Life Members shall:-
(a) have the right to speak, nominate and be nominated and vote at General Meetings of their respective Branch of the Persatuan.
(b) be a beneficiary of all assets owned by the Persatuan.
(c) have the right to take part in all activities organized by the Persatuan for the benefit of the members at large.
(d) receive a copy of by-laws of the Persatuan.
(e) receive a Life Membership Certificate and a Membership Card.
(ii) Associate/ Honorary Members shall not be eligible to vote or hold office in the Persatuan but may participate in all activities of the Persatuan.
RULE 8 REGISTER OF MEMBERS
The Central Executive Committee shall cause a register of members with particulars of each member to be maintained by the Honorary General Secretary and the Secretary of each Branch. RULE 9 BIENNIAL DELEGATES CONFERENCE
(i) For the purpose of this rule, “an unattached member”, means the member of Persatuan who is not a member of any Branch and a ‘member delegate’ means a delegate elected by the Central Working Committee.
(ii) The Supreme authority of the Persatuan shall be vested in Biennial Delegates Conference which shall be held before 30th June or on a date and at a place to be fixed by the Biennial Delegates Conference or Central Executive Committee consisting of members of Central Working Committee ,Branches and Member delegates.
(iii) Only delegates duly qualified under Rule 9(iv),(v) and (vi) shall be eligible to attend the Biennial Delegates Conference.
(iv) The Branch members who attended their respective branch General Biennially Meeting are automatic delegates for the forth coming Biennial Delegates Conference. Any discrepancy in the election of any Branch shall affect only that particular Branch and shall not in anyway affect the validity of the Biennial Delegates Conference of the Persatuan.
(v) The members’ delegate shall be elected biennially by the Central Working Committee and shall be eligible for re-election.
(vi) Delegates shall have valid membership with the Persatuan in order to qualify to be nominated, to nominate, second and vote for any candidate in the election of the Central Working Committee or to be eligible to attend the Delegates Conference. Each delegate at the conference is entitled to one vote only.
(vii) Notwithstanding Rule 9 (iii) hereinabove any member of the Persatuan may, with the written consent of the Central Working Committee be present during the proceedings of the Delegates Conference as an observer and he or she shall not speak and vote.
(viii) Business of the Biennial Delegates Conference:-
(a) to receive and adopt the Biennial report.
(b) to receive and adopt the audited statements of account of the previous
two years.
(c) to elect office bearers for the Central Working Committee for the ensuing term.
(d) to consider the reports submitted by the Branches.
(e) to appoint Two Honorary Auditors with accounting knowledge for the ensuing term.
(f) to decide on any matter or any resolutions duly submitted by the branches to the Biennial Delegates Conference of which due notice of at least 14 days has been given in writing to the Honorary General Secretary.
(g) to present for consideration any other issue which the Central Executive Committee has decided to raise.
(h) to appoint a Patron and an Adviser and shall also allow for similar appointments at Branch level.
RULE 10 CONDUCT OF BIENNIAL DELEGATES CONFERENCE
(i) The Honorary General Secretary shall inform all delegates of the date, time and place for the Biennial Delegates Conference at least five weeks in advance.
(ii) The Honorary General Secretary shall call for resolutions and nominations for office-bearers of the Central Working Committee (duly proposed, seconded and agreed to by the delegates) for discussions four weeks prior to Biennial Delegates Conference.
(iii) The agenda for the Biennial Delegates Conference together with the
biennial report and audited statement of account shall be sent to all delegates (through the branches) at least 4 weeks before the Conference.
(iv) The quorum at the Biennial Delegates Conference shall be one-half of the total delegates or twice the total number of the Central Executive Committee Members whichever is lesser.
(v) In the event of there being no quorum the meeting shall be adjourned. The adjourned meeting shall be called within ten days at a place and time to be selected by the Central Executive Committee and the agenda shall be the same as fixed for the original Biennial Delegates Conference and if quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have power to proceed with the business of the day but they shall not have power to alter the rules of the Persatuan.
(vi) An Extraordinary Delegates Conference of the Persatuan shall be convened:-
(a) whenever the Central Executive Committee deems it desirable; or
(b) a request in writing by the Branch Executive Committee of one third
(1/3) of the Branches, or by not less than one hundred delegates
stating the objects and reasons for such meeting.
(vii) An Extraordinary Delegates Conference requisitioned by Branches or Delegates shall be convened within thirty days of the receipt of such requisition.
(viii) Notice and agenda for an Extraordinary Delegates Conference shall be forwarded by the Honorary General Secretary to all branch Secretaries and Delegates at least four weeks before the date of such meeting.
(ix) Paragraphs (iv) and (v) of this Rule regarding the quorum and the postponement of a Biennial Delegates Conference shall apply also to an Extraordinary Delegates Conference but with the proviso that if no quorum is present after half an hour from the time appointed for the Extraordinary Delegates Conference requisitioned by Branches and or unattached members such meeting shall be cancelled and no Extraordinary Delegates Conference shall be equisitioned for the same purpose until after the lapse of six months from the date thereof.
RULE 11 CENTRAL WORKING COMMITTEE
(i) The administration of the of the Persatuan shall be governed by the Central Working Committee.
(ii) The Central Working Committee shall consist of :-
(a) President
(b) Deputy President
(c) Three Vice Presidents and two appointed Vice Presidents
(d) Honorary General Secretary
(e) Two Assistant General Secretaries
(f) Honorary General Treasurer
(iii) All members of the Central Working Committee and every officer
performing executive functions in the Persatuan shall be Malaysian
Citizens.
(iv) The Central Working Committee shall meet as often as necessary but not
less than once in 45 days to attend to urgent matters or as directed by the
Central Executive Committee. Seven days notice shall be given for Central
Working Committee meeting unless the agenda requires other wise
(v) The quorum for meeting of the Central Working Committee shall be one
half of the total Central Working Committee Members.
RULE 12 CENTRAL EXECUTIVE COMMITTEE
(i) The Central Executive Committee shall be under the direction and control of the Delegates Conference.
(ii) The Central Executive Committee shall consist of :-
(a) President
(b) Deputy President
(c) Three Vice Presidents and two appointed Vice Presidents
(d) Honorary General Secretary
(e) Two Assistant General Secretaries
(f) Honorary General Treasurer
(g) Ordinary Executive Committee Members consisting of either the
Chairman or his representative from each Branch of the Persatuan.
(h) Five appointed Council Members as Rule 16 (i) (f).
(iii) The term of the Office of the Central Executive Committee shall be two
years.
(iv) All members of the Central Executive Committee shall be eligible for re-
election.
(v) Central Executive Committee shall be authorized to acquire, purchase or
lease any immovable / movable property on behalf of the Persatuan.
(vi) To do all such other lawful acts, deeds and thing as are incidental or
conducive to the attainment of the above objects or any of them or any
such other acts, deeds and things as may be conducive to the progress and
welfare of the Persatuan.
(vii) Central Executive Committee has the discretion to raise funds by way of borrowings from authorized financial institution/s, disposal of any of the immovable or movable property/ies of the Persatuan, raising donations and or charity for the purpose of acquiring immovable/movable properties to be used solely for the benefit of the Persatuan.
(viii) To seek affiliation with Linguistic and Cultural Association or Organization both local and abroad to promote brotherhood unity of co-operation and understanding.
(ix) Central Executive Committee has discretion to accept from Government
or any other source, purchase otherwise or occupy or acquire any land or
building which may be requisite for the purpose or conveniently used in connection with any of the objects of the Persatuan or to lease any part thereof.
RULE 13 ELECTION FOR CENTRAL WORKING COMMITTEE
(i) The Central Working Committee shall be elected by secret ballot at the
Biennial Delegates Conference.
(ii) All nomination for office bearers shall be made (duly proposed, seconded and agreed to by the nominees) 4 weeks prior to the Biennial Delegates Conference.
(iii) All the candidates contesting for Central Working Committee should have served at least one term (two years) in the Branch Executive Committee. If he/she ceased to be a member for whatever reason must fulfill this requirement again if he/she is accepted as a fresh member.
(iv) Any Branch official if elected to any post enumerated under Rule 12(ii) (a) to (f) shall vacate his/her post held at Branch level under Rule 18(b) (iii) (1) to (6) within a period of three months. (v) Serving Branch Chairmen are not eligible for Central Working Committee nominations.
RULE 14 DUTIES POWERS OF THE CENTRAL EXECUTIVE COMMITTEE
The Central Executive Committee shall:-
(i) be responsible for organizing activities of the Persatuan consistent with the objectives.
(ii) receive the accounts from the Honorary General Treasurer and reports from the Honorary General Secretary, standing committees and sub-committees.
(iii) organize and conduct elections of the incoming Central Working Committee and Branches.
(iv) instruct Central Working Committee to attend to urgent matters pursuant to Rule 11 clause (iii) therein.
(v) consider and approve, all applications for formation of new Branch and to become unattached members.
(vi) co-opt any member to fill any vacancy that may occur during its term of office.
(vii) appoint and dissolve sub-committees and delegate to them such powers as it may determine. The President, Deputy president, Vice Presidents and the Honorary General Secretary of the Persatuan may sit on all such committees as ex-officio members. Sub-committees shall automatically cease to exist on the expiry of the term of office of the Central Executive Committee which appointed them.
(viii) appoint a Disciplinary committee which shall consist a minimum of three and maximum of five members to inquire into the allegations of misconduct, indiscipline or violation of Rules of the Persatuan by any member or members, and to submit a report together with the recommendations to the Central Executive Committee . Notwithstanding the recommendation of the Disciplinary Committee, the Central Executive Committee reserves the right to caution, suspend or expel any member if considered expedient.
(ix) adopt all possible measures of the implementation or objectives of the Persatuan in accordance with the constitution.
(x) exercise such powers and discharge such other duties as the constitution may for the time being provide and generally act on behalf of the Persatuan in all other matters wherein the rules or by-laws do not expressly or otherwise provide.
(xi) be vested with powers to make all decisions, and such decisions shall be by a simple majority of those present. In the event of there being a tie, the Chairperson shall have the casting vote.
(xii) regulate and supervise the proper organization and management of all branches of the Persatuan.
(xiii) establish Youth and Women’s Section and shall allow for their formation at Branch level.
RULE 15 MEETING OF THE CENTRAL EXECUTIVE COMMITTEE
(i) The Central Executive Committee shall meet at least once in every three
months. Special meetings may be called at the request of the President.
At least seven days notice of all such meetings shall be given unless the
agenda requires. All meetings shall be presided over by the President
or in his/her absence by the deputy President or one of the
elected Vice Presidents.
(ii) The quorum for meeting of the Central Executive Committee shall be one half of the total Central Executive Committee Members.
(iii) Any member of the Central Executive Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee. Such a member shall automatically disqualify himself from contesting again for any Central Executive Post for the next Biennial term only. This clause shall also applicable to all the Branches.
RULE 16 DUTIES OF OFFICE BEARERS
(i) The President shall:-
(a) act as chairperson at all meetings and have a casting vote.
(b) represent the Persatuan either by himself/herself or through his/her
nominee from Central Executive Committee in official functions of
other organizations.
© to have the authority to countersign all bills passed by the Central
Executive Committee and in conjunction with the Honorary General
Treasurer and the Honorary General Secretary sign all cheques on
behalf of the Persatuan.
(d )to oversee office-bearers perform their duties and supervise the
general administration of the Persatuan and ensure the observance of the constitution.
(e) appoint two Vice Presidents to the Central Executive Committee
comprising of one each from the Women’s Section and Youth
Section. Members of the youth section shall not exceeding 40 years
age.
(f) appoint five Council Members of which two shall be from the
Women’s Section.
(ii) The Deputy President shall:-
(a) take over the duties of the President in the event of his/her absence or
on the request of the President.
(b) carry out any other suitable duties assigned to him/her by the Central
Executive Committee in order to realize the objectives of the
Persatuan as stipulated under Rule 2(i) to (iv).
(iii) The Vice Presidents shall:-
(a) assist and represent the President and Deputy President when called
upon to do so.
(b) carry out any other suitable duties assigned to him/her by the Central
Executive Committee in order to realize the objectives of the Persatuan
as stipulated under Rule 2(i) to (iv).
(iv) The Honorary General Secretary shall:-
(a) keep all records (except financial) and documents of the Persatuan and
be responsible for their correctness and safety.
(b) prepare and present the biennial report on the Persatuan’s activities to
the Biennial Delegates Conference.
© convene on behalf of the Central Executive Committee all meetings
and conferences of the Persatuan, keep the minutes of such meetings
and submit the minutes for adoption at subsequent meetings.
(d) transact all correspondence as directed by the President and Central
Executive Committee.
(e) report all matters affecting the welfare of the Persatuan to the Central
Executive Committee.
(f) countersign all cheques.
(g) prepare and submit all relevant and necessary documents to the
Registrar of Societies within 60 days from the Biennial Delegates
Conference
(h) to maintain a details list of assets, gift books, documents,
souvenirs and etc received on behalf of the Persatuan.
(v) The Honorary Assistant General Secretaries shall:-
(a) assist the Honorary General Secretary to carry out his/her duty.
(b) act for the Honorary General Secretary during his/her absence.
(c) maintain a Membership Register.
(d) carry out any other suitable duties assigned to them from time to
time by the Central Executive Committee.
(vi) The Honorary General Treasurer shall:-
(a) be in charge of the finance of the Persatuan and maintain the necessary books of account.
(b) collect all subscription, donations and other monies due to the Persatuan and deposit all such collections in a bank as directed by the
Central Executive Committee.
(c) issue official receipt for all monies received on behalf of the Persatuan.
(d) pay all debts properly incurred by the Persatuan and report to the
Central Executive Committee any unauthorized debts.
(e) submit a statement of account at such meeting of Central Executive
Committee.
(f) prepare and submit to the Biennial Delegates Conference the audited
statement of accounts of income and expenditure and the balance sheet
and be responsible for the correctness of the accounts.
(g) have access to the accounts of the branches, standing committee and
sub-committees.
(h) sign with the President and Deputy President or Honorary General
Secretary all cheques issued by the Persatuan.
(vii) The Ordinary Central Executive Committee Members shall:-
(a) assist the work of the other office bearers in the running of
the Persatuan.
(b) be responsible for such work of the Persatuan as delegated to them by
the Central Executive Committee.
(viii) The Auditors shall:-
(a) audit the books of account of the Persatuan as soon as practicable after the end of the year and certify the financial statements.
(b) have access to all documents of the Persatuan in the of their duties.
RULE 17 FINANCE
(i) The financial year of the Persatuan shall be from 1st January to 31st
December of each year.
(ii) All cheques or withdrawal forms shall be signed by the Honorary General Treasurer, the President and the Deputy President or the Honorary General Secretary.
(iii) The Honorary General Treasurer is authorized not exceeding RM1000.00 as petty cash to meet incidental expenses of the Persatuan. All monies in excess of the amount shall be deposited in a Bank to be named by the Central Executive Committee.
(iv) The President, the Honorary General Secretary and the Honorary Treasurer are jointly authorized to incur expenditure on behalf of the Persatuan a sum not exceeding Ringgit Malaysia Five Thousand only at any one time.
(v) The Central Executive Committee shall have the powers to incur expenditure exceeding RM5000/- but not exceeding RM50,000/- at any one time an expenditure in excess of RM50,000/- at any time shall not be incurred without the prior sanction of a Biennial Delegates Conference.
(vi) The funds of the Persatuan may be invested in the name of the Persatuan in Government Securities, banks or in other ways as approved by the Central Executive Committee.
(vii)The accounts of the Persatuan shall be audited by the Auditors appointed
by the Biennial Delegates Conference prior to submission to the
members.
RULE 18 FORMATION AND MANAGEMENT OF BRANCHES
(i) The Central Executive Committee may approve the formation of a branch of the Persatuan provided:-
(a) a request is made in writing by at least 50 voting members of whom at least 25 shall be Life Members.
(b) the existing Branch nearest to the proposed Branch has no objection.
(c) the Chairman of the Pro tem Committee shall secure prior consent in writing from the Honorary General Secretary for those wishing to collect Entrance Fees, Subscriptions or other dues for the Persatuan. It shall be unlawful for any one to collect such dues without written authority from the Honorary General Secretary.
(d) the Pro-tem Chairman must submit the Entrance Fees, the Subscriptions collected, a detailed list of people intending to join as ordinary and life members together with all the applications for membership to the Honorary General Secretary.
(ii) (a) upon the receipt of 18 (i) (a), (b)and (d), the Honorary General
Secretary shall write to the Registrar of Societies for approval of the
Branch.
(b) upon receipt to the certificate of approval, the Central Executive
Committee shall request the Pro tem Committee to organize the inaugural
meeting, at which office-bearers of the Branch who must all be Life
Members shall be elected.
(c) The Central Working Committee shall be at liberty to recruit direct members who shall remain with the Persatuan as unattached members until their transfer to existing Branches. However their subscription shall not be released to the Branches.
(iii) (a) The management of each branch shall be vested in the Branch Executive Committee.
(b) The Branch Executive Committee shall consist of the following :-
1. Chairman
2. Deputy Chairman
3. Three Vice Chairmen
4. Honorary Secretary
5. Two Honorary Assistant Secretaries
6. Honorary Treasurer
7. Ordinary Executive Committee Members not exceeding 20 members
including two women committee members and two youths
committee members. The youths shall not exceed 40 years age.
(c) All the members of the Branch Executive Committee and every member performing executive functions in the Branch shall be Malaysian Citizens.
(d) The Branch Executive Committee shall be elected at the Branch Biennial General Meeting.
(e) All Branch Biennial General Meetings shall be held before April 30th with the prior approval of the Central Executive Committee. Notice of the Biennial General Meeting shall be given to all the members together with the agenda, biennial report and audited statements of account of the proceeding two years at least 4 weeks before the date of the meeting.
(f) The Business of the Biennial General Meeting shall be :-
(i) to receive and adopt the biennial report.
(ii) to receive and adopt the audited statements of accounts of the
previous two years.
(iii) to elect office bearers of the Branch Executive Committee for
the ensuing term.
(iii) to elect Delegates to the Delegates Conference in
accordance with Rule 9 (iv)
(v) to appoint two Honorary Auditors with accounting
knowledge for the ensuing term.
(vi) to decide on any matter or any resolution duly submitted by the
members of which due notice of at least 4 weeks has been given in
writing to the Honorary Branch Secretary.
(g) The Branch Executive Committee shall meet at least once a month. Special meeting may be called at the request of the Chairman. At least 7 days notice of all such meetings shall be given unless the agenda requires urgent action. All meetings shall be presided over by the Chairman or in his/her absence by the Deputy or one of the Vice Chairmen.
(h) The quorum for meeting of the Branch Executive Committee shall be one-half of the total Branch Executive Committee.
(i) Any member of the Branch Executive Committee who fails to attend three consecutive meeting of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee. His/her eligibility to seek re-election shall be governed by clause (ii) of Rule 15.
(j) The Branch Executive Committee shall have the power to fill any vacancy that may occur during its term of office.
(k) An Extraordinary General Meeting of the Branch shall be convened :-
(i) whenever the Branch Executive Committee deems it desirable; or
(ii) a request in writing by not less than twenty members of the
branch, or one-third (1/3) of the voting members of the Branch
whichever is more stating the objects and reasons for such meeting.
(iii) an Extraordinary General Meeting shall be convened within thirty
days of the receipt of such requisition.
(iv) notice and agenda for an Extraordinary General Meeting shall be
forwarded by the Honorary Secretary to all members at least fourteen
days before the date of such meeting.
(v) the quorum of the Biennial General Meeting shall be one-half of the
Branch Membership or twice the total number of the Branch
Executive Committee members whichever is lesser.
(l) The Central Executive Committee shall withhold permission to hold Biennial General Meeting if a Branch fails to pay the annual quota of Ringgit Malaysia Three Hundred and Fifty (RM350.00) to the Persatuan and maintain membership registers and accounts satisfactory.
(m) All branches shall collect subscription as per Rule 5 and remit all entrance fees and Ringgit Malaysia Three hundred Fifty(RM 350.00) per-annum to the Persatuan. In the case of a newly formed branch, whatever subscription sent to the Persatuan prior to the inaugural meeting shall be refunded after off setting the annual quota for that year.
(n) All branches shall invest the subscription and other collections collected in fixed deposit at a bank named by the Branch Executive Committee. With special approval from the Central Executive Committee, the funds may be invested in other forms.
(o) The Honorary General Treasurer of the Persatuan and the Chairman and Treasurer of the Branch shall be signatories to the Branch fixed deposit account and no withdrawals shall be made without the countersignature of the Honorary General Treasurer. Interest may be withdrawn, from time to time, for administrative expenses, if the Branch so wishes.
(p) Besides the fixed deposit account, all the branches shall have the right to operate savings/current accounts in Bank as decided by the Branch Executive Committee. The Chairman, the Honorary Secretary and the Honorary Treasurer of each branch shall jointly operate the savings/current accounts.
(q) The Chairman, the Honorary Secretary and the Honorary Treasurer are jointly authorized to incur expenditure on behalf of the Branch a sum not exceeding Ringgit Malaysia Two Hundred and Fifty (RM250) at any one time but such expenditure shall be confirmed at the next Executive Committee meeting of the Branch.
(r) The Branch Executive committee shall have powers to incur expenditure exceeding Ringgit Malaysia Five Hundred (RM500) but not exceeding Ringgit Malaysia One Thousand (RM1000) at any one time. The Branch General Meeting shall have the powers to incur expenditure exceeding Ringgit Malaysia One Thousand (RM1000).
RULE 19 THE DUTIES OF BRANCH OFFICE BEARERS
(i) The Chairman shall :-
(a) preside at all meetings of the Branch and have a casting vote.
(b) be responsible for the proper administration of the Branch.
(c) counter-sign all cheques or withdrawal forms.
(ii) The Deputy Chairman shall :-
(a) act for the Chairman in his/her absence.
(b) any other suitable duties assigned to him/her to realize the objectives of the Persatuan as stipulated under clause (i) to (iv) of Rule 2.
(iii) Vice chairmen shall :-
(a) assist the Chairman/Deputy Chairman in the performance of his/her duties.
(b) act for the Chairman/Deputy Chairman in his/her absence.
(c) any suitable duties assigned to him/her to realize the objectives of the Persatuan as stipulated under clause (i) to (iv) of Rule 2.
(iv) Honorary Secretary shall:-
(a) carry out the instructions of the Branch Executive Committee and the Chairman.
(b) convene Branch meetings and conduct all correspondence and keep
minutes of all General Meetings.
(c) keep an up to date register of members and all other documents.
(d) prepare an annual report of the Branch activities and submit them to the
Biennial General Meeting.
(e) prepare and submit all relevant and necessary documents for the purpose
of submitting to the Registrar of Societies, and to the General Secretary
within 60 days from the date of Biennial General Meeting.
(v) Honorary Assistant Secretaries shall:-
(a) assist the Secretary in his/her in normal duties.
(b) act for the Secretary during his/her absence.
(c) carry out any other suitable duties assigned to him/her by the Branch
Executive Committee.
(vi) Honorary Treasurer shall:-
(a) keep proper and accurate account of the Branch.
(b) prepare financial statements for each Branch Executive Committee
meeting and for the Biennial General Meeting.
(c) deposit all monies received into the bank account except for a sum not
exceeding Ringgit Malaysia Two Hundred (RM200) which may be kept
as petty cash to meet incidental expenses. The Bank account shall be in
the name of the Branch.
(d) make all payments on behalf of the Branch with the sanction of the Branch Executive Committee.
(e) submit copies of audited statement of accounts of the Branch to the Honorary General Treasurer at the end of each financial year and also the approved statements of accounts by the Branch Executive Committee from time to time.
(vii) The Auditors shall:-
(a) audit the books of account of the Branch as soon as practicable after the end of the financial year and certify the financial statements.
(b) have access to all the documents of the Branch in the execution of their duties.
RULE 20 DISSOLUTION OF BRANCHES
(i) The Central Executive Committee may dissolve any branch if :-
(a) the Branch does not pay dues owing to the Persatuan.
(b) the Branch does not maintain proper register and records.
(c) the Branch acts contrary to the constitution of the Persatuan.
(d) the number of members is below 50 for a consecutive period of two years.
(ii) In the event of a Branch being dissolved all Members of the Branch shall be advised to join another branch nearest to their location without payments of additional dues.
(iii) The order of dissolution shall be signed by the Honorary General Secretary and served on the Honorary Secretary of the Branch concerned. On receipt of such order the Branch shall cease to function, and it shall be the responsibility of the Chairman, the Honorary Secretary and the Honorary Treasurer to deliver to the Honorary General Secretary all books, records, money and other property in the possession of the Branch from the last submission of accounts to the date of the order of dissolution.
(iv) If the Branch concerned is aggrieved by an order of dissolution it may, by notice in writing to the Honorary General Secretary within fourteen days of its receipt, lodge an appeal to the Biennial Delegates Conference. Notwithstanding such appeal, the order of dissolution shall operate until set aside, but in such circumstances the Central Executive Committee may appoint from among its members a caretaker committee to deal with the affairs of the Branch pending the hearing of the appeal.
RULE 21 GENERAL PROVISIONS RELATING TO BRANCHES
(i) Where no special provisions has been made in these Rules for the matter relating to the management of the affairs to the Branches, the relevant rule relating to the management of the headquarters organization shall be followed in so far as it is applicable.
(ii) The Biennial Delegates Conference and the Central Executive Committee of the Persatuan may give instructions to the General Meeting or Executive Committee of any Branch regarding the management of the affairs.
RULE 22 INVESTMENT
(i) All monies and profits accruing to the Persatuan from participation in any investments shall be applied solely towards the furtherance, promotion and execution of the objects of the Persatuan and no portion thereof shall be paid by way of dividend, bonus or profit to any member of the Persatuan .
RULE 23 TRUSTEES
(i) Five trustees who must be Life members and over 21 years of age shall be appointed at the Biennial Delegates Conference and shall hold office at the pleasure of the Persatuan. They shall have vested in them all immovable property/ies belonging to the Persatuan upon execution of Deed of Trust. Their appointment shall be reviewed or reconfirmed at every Biennial Delegates Conference.
(ii) The trustees shall not sell, charge, pledge, transfer or deal in any manner of the properties of the Persatuan without the written authority of the Biennial Delegates Conference.
(iii) A trustee may be removed from office by the Biennial Delegates Conference on grounds of ill health, unsoundness of mind, absence from the country or any other reasons.
(iv) In the event of death, resignation or removal of a trustee, the vacancy shall be filled by a new trustee appointed by the Biennial Delegates Conference.
RULE 24 AMENDMENTS TO THE RULES
(i) Amendments to the Rules of the Persatuan shall be made at the Biennial
Delegates Conference or at a Special General Meeting called especially for the purpose.
(ii) The Central Executive Committee or by a resolution at Biennial General Meeting of a branch passed at least by two-thirds of the members present and voting at such Biennial General Meeting may propose amendments to the Rules of the Persatuan, and such amendments specifying the exact words of the proposed alteration shall be submitted in writing to the Honorary General Secretary at least 21 days before the Biennial Delegates Conference.
(iii) All proposed amendments shall be circulated to the Delegates seven days before the Biennial Delegates Conference of the Persatuan.
(iv) Amendments to the Rules of the Persatuan shall be adopted only if at least two-thirds of the Delegates present at the Conference shall have voted in favour of the amendments and they shall not come into force without prior sanction of the Registrar of Societies.
RULE 25 PROHIBITION
(i) The Persatuan shall not indulge in communal and religious disputes.
(ii) The Persatuan shall not indulge in any party political activity or allow its funds to be used for political purpose.
RULE 26 DISSOLUTION
(i) The Persatuan shall not be dissolved except with the consent of not less than two thirds of the ordinary and life members of the Persatuan.
(ii) In the event of the Persatuan being dissolved as provided above, all debts and liabilities incurred on behalf of the Persatuan shall be fully discharged, and the remaining funds and assets shall automatically be divided among the life members equally.
(iii) Notice of dissolution shall be given within fourteen days of the dissolution to the Registrar of Societies.
RULE 27 INDEMNITY
No member of the Persatuan or its Central Executive Committee shall be liable for any loss occasioned by any error of judgement or oversight on behalf of the Persatuan or for any other loss, damage or misfortune whatsoever which shall happen in the execution of his/her office or in relation thereof, unless the same happens through his/her own dishonesty.
RULE 28 CASUS OMISSUS
Any question or matter arising out of any point which is not expressly provided for in the Rules shall be dealt with by the Central Executive Committee except where that are contrary to or inconsistent with the policy previously laid down by the Biennial Delegates Conference. The decisions of the Central Executive Committee shall be binding all members of the Persatuan unless and until countermanded by a resolution of a Biennial Delegates Conference.
RULE 29 CHANGE OF ADDRESS
Members shall keep the branch Secretary or Honorary General Secretary of the Persatuan informed of all changes of the residence and address. All notices posted or sent to their last known registered address shall be deemed fully served.
RULE 30 DISPUTE
In the event of matter not provided for in the rules, the Central Executive Committee shall have full power to act thereon and their decisions shall be final and unless countermanded by a resolution of a Delegates Conference. .
RULE 31 DEFAULTS OF MEMBERS
(i) Any member who acts in contravention of the Rules of the Persatuan or acts himself/herself in a manner prejudicial to the interest of the members or Persatuan shall be liable to disciplinary action.
(ii) In all disciplinary proceedings no member shall be cautioned, suspended or expelled unless, he/she has been informed first in writing of the grounds on which it is proposed to take action against him/her and he/she has been afforded a reasonable opportunity of being heard by the Disciplinary Committee appointed for such purpose as per Rule 14 clause (viii).
(iii) Any disciplinary action shall be taken only when two-thirds of the Central Executive Committee members present have voted in favour.
(iv) Any aggrieved member shall have the right to appeal against the decisions of the Central Executive Committee to the Biennial Delegates Conference whose decision shall be final.
(v) Suspension of a member shall be for a period of two years only, and he/she shall not enjoy any privileges during the period of suspension.
(vi) Any aggrieved member who has been expelled has the right to appeal against the decision of the Central Executive Committee to the Biennial Delegates Conference. The decision of the Biennial Delegates Conference shall be final and conclusive, and shall not be challenged in a court of law.
RULE 32 EMBLEM
(i) The Central Executive Committee may make Rules for regulating the size, use and other matters connected with the emblem.
(ii) The emblem shall be of a heart shape with the words Malaysia Telugu Sangamu (in Telugu Language) and the words Persatuan Telugu Malaysia (in Bahasa Melayu).
(iii) The emblem shall contain elements relating to the objectives of the
Persatuan like uplift and safeguard Prosperity ,Education, Culture
and Music.
(iv) Blue colour symbolizing Peace.
(v) Red colour symbolizing Honesty.
(vi) Green colour symbolizing Unity.
(vii) Yellow colour symbolizing Constitutional Monarchy.
…………………………………. ………………………………
DR PAUL NAIDU AMN & ENKATESULU JUVAL
PRESIDENT VICE PRESIDENT
PERSATUAN TELUGU MALAYSIA
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